To add a new vendor select AP - Vendor, or click the Plus Sign to go directly to vendor creation

Required Information

When creating a new vendor the Short Code, Name, Phone, Address 1, City, State and ZIP are required fields.

If the vendor is active choose Active Vendor

Optional Information

Main Tab

Company Site: This is the primary Company Site that will use this vendor.  It can be left blank

1099 Check Box: If this vendor gets a 1099 at the end of the year indicate it with this box

Default Payable Invoice Type: Choose if this is an Inventory or Expense vendor by default

Accounting Tab

Tax ID: This allows the system to keep up with tax information for end of the year reporting

Non PO Vendor: Does not require a PO to create a purchase order

Terms: The selected terms for the vendor

Credit Limit: Total credit limit extended by the vendor

Default General Ledger Accounts

When certain vendors are created the user may wish to automatically code where certain charges go, such as Expenses.  Under the Accounting tab the user can select default accounts.  One common use is the default expense account.

When a payable is entered the distribution section is automatically populated with the vendor specific expense account.

Before setting a vendor specific general ledger account the GL account must be created.

Pickup Locations

Many times a vendor may direct a pickup to a specific location, often referred to as a shed.  To maintain pickup locations in Sprout choose the Pickup Location 

This will show current pickup locations as well as allow the user to set a default or add new ones

When a PO is created for a vendor with multiple locations the default will show when the PO is created, but the user can select others.